NOTICE - Annual General Meeting 2023 on 25th April

All members are invited to attend the Annual General Meeting (AGM) of F&S Brussels, on Tuesday April 25 at 19:00 at the Swedish Church, Avenue des Gaulois 35, B-1030 Bruxelles

25 April 7:00 PM 2023 Avenue des Gaulois 35, B-1030 Bruxelles

Dear members of Friskis&Svettis Brussels,

The Annual General Meeting (AGM) of F&S Brussels will take place on Tuesday April 25 at 19:00 at the Swedish Church, Avenue des Gaulois 35, B-1030 Bruxelles.

You may not know but you are all welcome to participate in this meeting! Our annual assembly is an important moment to learn more about what we do, express your opinion and influence future choices! We really hope to see as many of you as possible! During the AGM, we will tackle statutory affairs (as listed in the attached notice) but also seize the occasion to present the activities during the past year, and look at the future of our club.

Due to the lifting of the Covid restrictions we are opting to once again have our our meeting in person and we encourage as many of our members to come in person though we are also examining the possibility of streaming the meeting via Zoom for those who are unable or would prefer not to attend in person. If we do manage to offer the Zoom option (if it is technically feasible) then we will send the link to the meeting one week before the meeting.

For practical reasons, we kindly ask you to register for the meeting by sending an email to agm@friskis.be before Thursday, 20th April 2023 (and please specify if you plan to attend in person or attend virtually). Please note that spontaneous participation is also welcome but still you need to email agm@friskis.be since only members are allowed to join.

All members can submit motions. Please remember to submit your motions latest on Tuesday, 11th April 2023. If you wish to present a motion to the Board please read the instructions in the attached template. We ask you to please print, sign and scan your Motion and send it to the following email address before the deadline: agm@friskis.be

If you cannot participate, you can be represented by another member by using this proxy form. Again we ask you to please print, sign and scan your proxy and send it to the following email address at least 1 hour before the beginning of the AGM: agm@friskis.be

Here are the current proposed documents for the AGM meeting:

Meeting Notice and Provisional Agenda
Balance sheet as of 31.12.2022 (updated)

But wait, there's more! In order to incorporate and approve the new version of the Friskis statutes (modified to adopt all the changes in Belgian corporate law), all Members are invited to also attend an Extraordinary General Meeting of Friskis & Svettis Brussels a.s.b.l/v.z.w No. 445031050 on Tuesday 9th May 2023 at 19h, at Swedish Church, Avenue des Gaulois 35, B-1030 Bruxelles.

Again you are all welcome to participate in this extraordinary meeting! Again we are examining the possibility of streaming the meeting via Zoom for those who are unable or would prefer not to attend in person. If we do offer the Zoom option for the EGM then we will send the link to the meeting one week before the meeting.

The Extraordinary assembly is another important moment in the life of our association (as listed in the attached notice) as we adapt our statutes according to the new law on not for profit associations (as explained in the attached additional statutes notice). For now here are the proposed new statutes.

We really hope to see as many of you as possible! If you cannot participate, you can be represented by another member by signing a proxy.

Hope to see many of you there!

The Board of Friskis&Svettis Brussels